Events and Venue Coordinator

About the Role

Key Responsibilities:

Student Events, Societies and Activities

• Support the planning, coordination, and delivery of a diverse programme of student‑led events, activities, and society initiatives across the academic year.
• Act as the key point of contact for student societies and event organisers, providing practical advice, guidance, and problem‑solving support.
• Support societies to use the venue effectively for social events, cultural celebrations, gigs, rehearsals, exhibitions and meetings.
• Work with elected officers to deliver key moments in the student calendar, including Welcome/Freshers, society fairs, campaigns, and celebrations.
• Support student groups to plan safe, inclusive, and well‑run events, including guidance on risk assessments, licensing requirements, and Union procedures.

Venue Development and Programming

• Contribute to the development of the Paisley venue as a new cultural and events space, helping to shape how it is used by students, partners, and the wider community.
• Support the coordination of events such as gigs, performances, talks, screenings, and conferences.
• Collaborate with internal colleagues and external partners to programme activity that brings energy, footfall, and builds communities.
• Act as a welcoming and professional on‑the‑ground presence during events, ensuring activities run smoothly and students feel supported.
• Support the use of the venue outside term time, including conferences, community events, and external hires, where appropriate.

Partnerships, Income and Promotion

• Support the generation of sponsorship and income through events, venue activity, and external hires, working within agreed plans and budgets.
• Build positive working relationships with students, University colleagues, community organisations, local artists, promoters, and partners.
• Work with the Communications and Digital team to promote events, societies and venue activity to students and wider audiences.
• Help showcase student creativity and participation through events, campaigns, and stories.

Coordination, Administration and Insight

• Maintain accurate records of events, societies and activity, including attendance and participation data.
• Support evaluation and learning by gathering feedback from students and audiences to inform future programming and community building.
• Contribute to the development and review of guidance, processes and resources for societies and event organisers.
• Support budget monitoring for events and activity, in line with agreed plans and procedures.

General

• Work in line with the Students’ Union’s values, policies and commitment to equality, inclusion, and student‑led activity.
• Attend relevant meetings, training and events as required.
• Undertake any other duties appropriate to the role.

How to Apply

Download the recruitment pack and complete the Application Form and Diversity Monitoring Form. Email your completed forms to recruitment@uwsunion.org.uk.

Closing date: Friday 13th March at 10am
Interviews: Thursday 26th March 2026

Please note: CVs will not be accepted.

We welcome applications from people of all backgrounds and are happy to discuss reasonable adjustments at any stage of the process.