Board Secretary

Appointment of Board Secretary & Company Secretary

(Clerk to the Board of Trustees)

Introduction

University of Sunderland Students’ Union is seeking to appoint an independent Board Secretary and Company Secretary to support the effective governance, compliance and assurance of the organisation. While prior students’ union experience is not essential, tenderers must demonstrate an understanding of the distinctive governance and democratic context in which students’ unions operate.

The appointment is offered on a contract for services basis.

Scope of Services

The role will provide support solely to the Board of Trustees, including:

• Attendance at all scheduled Board of Trustees meetings
• Preparation of agendas in consultation with the Chair and Chief Executive
• Procedural and governance advice during Board meetings
• Production of clear, accurate, decision-focused minutes
• Maintenance of Board action logs, decisions registers and governance calendars

Committee support is explicitly out of scope for this role.

For further details, please visit https://www.sunderlandsu.co.uk/your-union/su-jobs

Procurement Instructions

Submission

Tenderers are invited to submit a written proposal setting out how they will deliver the requirements of this Invitation to Tender.

Submissions must be provided electronically in Word or PDF format and should include:

• Organisational profile or individual CV
• Relevant experience, including acting as Company Secretary
• Proposed approach to delivering the role (maximum 2 pages)
• Availability and capacity
• Pricing structure, including any additional or optional costs
• Details of two governance-related referees

Submissions should be sent to: yoursugovernance@sunderland.ac.uk
Clarification questions can be submitted until Friday 13^th February, all tenderers will receive a copy of the responses to any clarification questions submitted.