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Students’ Union University of Greenwich

https://www.greenwichsu.co.uk/

About

Our vision - Our members to make the most of their journey at Greenwich. Our mission - We empower students to have life changing experiences, which help them shape their futures and the world around them. Our values - Empowering, Courageous, Dedicated, Trusted and Approachable. What we provide We provide support and encourage our members to get involved with the university experience as much as possible, the below are to main areas were we engage with our members. Membership Services Student Representation and Advice Commercial Services Village Shop Bar Latitude Sparrows nightclub

Summary

The Academic Representation and Communities Coordinator will be responsible for establishing and managing a number of opportunities that combine representing students and coordinating student reps with social capital and careers support, social events, student input into curriculum development and developing student leadership. This role is key in creating strong relationships between faculties, academics and students through strong Academic Representation and Communities linked to Faculties and Schools. Through this role, students will be empowered and supported to come together and make positive connections within their academic communities and foster a sense of community at the University of Greenwich.

Job Description

Reports to: Deputy Head of Student Voice and Policy

Responsible for: Occasional student staff, interns or ambassadors on an ad-hoc basis

Department/Service

This role sits within the wider Membership Services department, together with other key areas consisting of; Advice and Wellbeing, Campus Engagement; Sport, Societies and Front of House. We provide a high-quality service for students, that they can shape, steer and be at the heart of.

 Duties and key responsibilities

This post holder will be part of the Membership Services Department and will be expected to contribute to departments wider objectives and planning.

The post holder will:

  • Have good knowledge in areas of relation to membership services, working with elected officers and the issues facing the higher education sector.
  • To design, facilitate, deliver, and maintain opportunities for training and development of Academic Reps and Communities across physical and digital mediums where appropriate
  • Managing and developing strong student-led communities in areas of: Academic Communities and its link to Greenwich Access and Participation requirements
  • Work in partnership with Faculty Leads to build and develop a programme of events and activities through Academic Societies, relevant to the demographic of students within the Faculty
  • To support students in the delivery of career and skill support programmes through Academic Societies
  • Develop an engaging programme of activity throughout the year that is curated with departments and students to ensure students have the opportunity to connect with peers at an academic level
  • Build and design a proactive communications plan to promote these events and activities as well as showcasing activities on University and Students’ Union communication channels
  • Contribute to the planning and delivery of the SLTA’s (Student Led Teaching Awards) as well as supporting GSU Elections, Welcome and the Officer Induction Programme
  • Provide regular insights and reports on the Academic Communities work to inform our service provision and report to the University’s APP Steering Group
  • Contributing to the annual APP Student Submission
  • Support the delivery of the GSU Representation Strategy through Academic communities work
  • Encourage the fulfilment of officer manifestos by assisting with campaigns, events and activities working with the Representation team and other relevant members of staff.
  • Ensure that campaigns and policy work is student-led and representative of student interests by monitoring matters raised by Programme Representatives, Full-Time and Part-Time Officers and other elected student leaders to identify common trends
  • Facilitate communication between the Students’ Union leadership and members

 

Key Areas

  • Be an engaged and an active member of the Membership Department, contributing regularly and working collaboratively with peers
  • Directly support academic societies to grow in number and membership by providing advice, resources, support, and specialist knowledge
  • Deliver academic communities objectives related to the Representation Strategy
  • Work in partnership with Faculty Leads to build Faculty specific plans on how to grow and develop academic societies
  • Work in partnership with Faculty Leads to build and develop a programme of events and activities through Academic Societies, relevant to the demographic of students within the Faculty
  • Provide support for student group events, activities and trips, ensuring relevant practices and procedures are followed

Monitoring and Evaluation

  • Ensure data relating to Representation, Academic Communities and APP is collected, analysed and reported on
  • Ensure evaluation mechanisms are embedded activity and that findings are shared and used to implement learnings with the goal of improving services
  • Support Officers by preparing information, statistics and trends about key services to be shared within the University committee cycle
  • Monitor and report on targets and metrics relating to APP, NSS etc
  • Contribute to the annual Membership operational planning with a particular focus on Academic Communities, Representation and APP requirements

Budget and Financial Management

  • Contribute to the budgetary planning of the Academic Communities and Representation budget, ensuring effective spend of budgeted sums
  • Being responsible for delivering activity within the allocated budget and ensuring these are effectively managed
  • Together with the Deputy Head of Student Voice & Policy and Finance team, ensure suitable financial procedures are in place when dealing with student finances
  • Process invoices or equivalent, relating to the aforementioned budgets, where care, accuracy and security are important.

General Responsibilities 

  • Represent and be an ambassador for GSU.
  • Be flexible and carry out other associated duties as may arise, develop, or be assigned in line with the broad remit of the position.
  • Maintain and improve competencies through continuous professional development.
  • Abide by organisational policies, codes of conduct and practices.
  • Support and promote liberation, diversity and equality of opportunity in the workplace.
  • Treat with confidentiality any personal, private, or sensitive information about individual organisations and or clients or staff and Project data.
  • Actively seek better ways to assist GSU in its effort to become a more sustainable workplace.
  • Any other duties commensurate with the accountabilities of the post.

PERSON SPECIFICATION: Academic Representation and Communities Coordinator

Essential Experience   

  • Relevant experience working in the youth, education, student union or other membership organisation
  • Experience of working as part of a multi-functional team
  • Experience of working to and embedding operational policies and procedures
  • Experience of project management and operational management
  • Experience of working with a range of stakeholders and partnership working

Essential Skills and Abilities      

  • Ability to work within a high performing team
  • Ability to troubleshoot difficult situations, and deal with them calmly, efficiently and effectively
  • Ability to produce confident, clear written reports and be able to write succinct documents on complex areas
  • IT skills at a level that supports membership CRM systems and other platform s
  • Excellent time management and organisational skills with the ability to reach deadlines, within agreed budgets and to a consistently high standard
  • Ability to write and deliver clear project plans and be able to effectively communicate these
  • Ability to stay focused and efficient in the face on changing priorities
  • Track record of successfully developing and implementing projects
  • Able to draft reports with an eye for detail and accuracy

Essential Knowledge   

  • Knowledge of relevant health and safety legislation
  • Knowledge of GDPR, risk assessments and external speaker processes

Desirable Knowledge

  • Awareness of current issues within the higher education sector and barriers to participation
  • Knowledge of relevant external bodies and organisations including NUS, OFS, APP etc.
  • Knowledge of Access and Participation Plans

 Education/Training    

No one specific qualification is required, but evidence of recent continuing professional development in a professional area relevant to the post is required. For example: ILM, City & Guilds etc

Essential Personal Attributes and other requirements

  • Able to travel extensively within the Borough and Region.
  • Able to work some evenings and weekends and stay overnight where necessary
  • Driving license (preferred but not essential)
  • Works well in a team with a flexible approach to work
  • A commitment to the principles and practices of equality and diversity
  • An ability to apply awareness of diversity issues to all areas of work.
  • Commitment to the values and ethos of GSU.
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Students’ Union University of Greenwich

https://www.greenwichsu.co.uk/

About

Our vision - Our members to make the most of their journey at Greenwich. Our mission - We empower students to have life changing experiences, which help them shape their futures and the world around them. Our values - Empowering, Courageous, Dedicated, Trusted and Approachable. What we provide We provide support and encourage our members to get involved with the university experience as much as possible, the below are to main areas were we engage with our members. Membership Services Student Representation and Advice Commercial Services Village Shop Bar Latitude Sparrows nightclub

Ref. Stu1631266895
  • Location

    Medway, UK
  • Type

    Full Time
  • Salary

    £22,357
  • Closes

    26 Sep
  • Experience

    Graduate or Equivalent

Tags

Planning and Organisation Problem Solving Teamwork
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