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Warwick Students’ Union

https://www.warwicksu.com/

About

Do you want to come and work somewhere with a difference? Well, look no further! Warwick SU employs approximately 100 permanent staff and up to 350 casual staff in a number of roles within our Commercial, Membership and Support Service Departments. We are committed to equality of opportunity for all and welcome applications from all individuals regardless of their race, ethnicity, sexual orientation, religion, age, gender or disability status. We have a diverse and inclusive work environment and are actively looking for people who share our values and vision.

Summary

We have an exciting opportunity for a Student Voice Advisor to join our Membership team. This role will have a key focus on nurturing and developing relationships with elected Officers, Members and colleagues to achieve the organisation’s mission and to coordinate and support the effective delivery of the Democracy and Academic Representation project plans.

Job Description

You will be working for an organisation that has a lot to offer in return including a generous holiday allowance of 20 days annual leave plus not less than a total of 15 days at Christmas, Easter, New Year, May day, Spring and Late Summer bank holidays or days in lieu, a dedicated wellbeing programme, cycle to work scheme, employee assistance programme and substantial pension scheme. We also offer hybrid working with 1 day working from home each week.

SALARY:        from £24,780 to £27,868, plus excellent holidays and contributory pension scheme

HOURS:         Full time 36.5 hours per week (8.30am – 4.30pm Mon-Thurs and 8.30am – 3.30pm Fri). Flexibility of working hours is reasonably required from time to time to meet the requirements of the post. This includes occasional evenings and weekends. We offer hybrid working with 1 day working from home each week.

LOCATION:   Warwick SU, Coventry, West Midlands, UK. Occasional off site working is required (please note there may be working from home requirements)

BENEFITS:    20 days annual leave plus not less than a total of 15 days at Christmas, Easter, New Year, May day, Spring and Late Summer bank holidays or days in lieu thereof, a dedicated wellbeing programme, cycle to work scheme, employee assistance programme and substantial pension scheme.

Who are we?

Part business, part charity, part membership body, Warwick Students’ Union is a vibrant place to work.

An independent organisation in our own right, we’re professionally run, but different. Our talented teams support elected student leaders to make change, improve lives and fulfil potential; we empower them to make all this happen.

Warwick Students’ Union is one of more than 550 students’ unions across the country. And with more than 25,000 members, over 250 societies, over 60 sports clubs, hundreds of elected representatives, a huge range of services and a bold strategy, we’re one of the most exciting.

Who you are:

You’ll have up to date knowledge of membership organisations along with demonstrable planning and organisational skills, finding workable solutions where required. You will have strong interpersonal skills and be able to liaise with different stakeholder groups, working effectively and impartially in a student led, democratic environment.

You’ll have excellent administrative skills including the ability to record accurately and succinctly the outcomes and decisions made at democratic meetings.

Why apply?

The exact opposite of corporate, we’re progressive, passionate individuals working to make a difference in unconventional workplaces.

In return for your enthusiasm and experience, we offer a competitive salary for the non-profit sector, an excellent holiday allowance, a dedicated wellbeing programme, cycle to work scheme, employee assistance programme and substantial pension scheme. We also offer hybrid working with 1 day working from home each week.

We’re committed to equality of opportunity for all. We welcome applications from individuals regardless of their race, ethnicity, sexual orientation, religion, age, gender, or disability status. We want to support diverse and inclusive work environments and are actively looking for people who share our values.

Whoever you are, we’d love to hear from you.

Closing Date:             16th August 2022 at 4pm (This vacancy and advert will be closed earlier if sufficient applications are received. Therefore, it is strongly advised that you submit your application as soon as possible.)

Interview Dates:        22nd August and 24th August 2022 (You must be available to attend an interview on either of these dates if shortlisted)

JOB DESCRIPTION

Responsible to:         Student Voice Manager

Responsible for:       N/A

Duration:                    Permanent

Works closely with:   President, Full and Part-Time Officers, Members, Governance and Influence Department colleagues and the wider SU colleagues, relevant University colleagues, Faculty, Department and Student Representatives, Academic Convenors, National Union of Students (NUS), other Student Unions and external partners.

Main purpose of the role

1.    Collaborate with elected Officers, Members and colleagues to achieve the organisation’s mission.

2.    To coordinate and support the effective delivery of the Democracy and Academic Representation project plans.

3.    Nurture and develop relationships and networks with Members, Officers, SU colleagues, the University and other stakeholders to strengthen the resilience and impact of the democracy and academic representation structures within the Students’ Union.

Main duties and responsibilities

1.    Provide coordination and administrative support to all areas of the Students’ Union’s democratic and academic representation structures in an inclusive and effective manner.

2.    Provide full administrative support for the delivery of Union Elections, By-Elections, All Student Meetings, SU Referenda and Student Council.

3.    Coordinate, oversee and ensure the room bookings and venue hire for democratic meetings and production of Agendas, minutes and relevant papers for All Student Meetings & Student Council. To ensure that all Student Council information and minutes are posted online.

4.    Help the Students’ Union to continuously develop an effective partnership at faculty and department level with students and the university to improve academic representation. Attending faculty meetings to take minutes. Engage with Student Staff Liaison Committee (SSLCs), provide support to course representatives, monitor performance and track key issues and progress.

5.    Collect and maintain an online filing system of (SSLC) minutes and agendas. Ensure elected representatives and Students’ Union and University colleagues are easily able to access SSLC agendas and minutes, and are given adequate briefing if required.

6.    Collaborate with the Student Officers and other SU colleagues to write, develop, and deliver the training to Course Representatives and SSLCs and assist in the creation and editing of any promotional materials for the SSLCs.

7.    Ensure sections of the Students’ Union website and other web-based and physical resources dedicated to student voice and democracy are up to date, accurate and relevant to students.

8.    To act as a communication channel between Student Council, as well as Committees and relevant SU colleagues ensuring the flow of information on Representative’s activity.  Provide regular progress reports on achievements and identify key issues.

9.    To be responsible for maintaining and updating Council, Committee and Part-Time Officer contact information.

10.  Provide regular progress reports on achievements and identify key issues.

11.  Liaise with Teaching Quality to keep an up to date list of Academic Convenors, and with to organise Academic Convenor training and create and maintain a working relationship with department administration and Academic Convenors.

12.  To assist in the organisation and delivery the Students’ Union Awards.

13.  Develop a comprehensive understanding of the Students’ Union’s governing documents, democratic policies and resolutions, democratic systems and procedures.

14.  Advise full and part time officers of the Union on correct democratic procedure, policies, protocol and convention.

15.  To liaise with the Finance Department and relevant students to administer the allocation of SU Grant Funding.

16.  Provide analytical information on candidates and turnout in order to widen participation in democratic activity.

17.  Provide elections advice and guidance to Student Activities Colleagues on sports clubs and society elections etc. and democracy related advice and support on academic representation matters.

18.  Provide support, encouragement and advice to prospective candidates and seek to encourage greater member involvement in Union democracy, especially from underrepresented groups.

19.  Any other duties in line with the job description that may be reasonably be required from time to time.

Person Specification

Key requirements

1.    Commitment to and knowledge of membership organisations

2.    Strong demonstrable planning and organisational skills

3.    Excellent administrative skills

4.    Ability to record accurately and succinctly the outcomes and decisions made at democratic meetings

5.    Versatility and ability to find workable solutions

6.    Good interpersonal skills and an approachable and welcoming demeanour

7.    Good written and verbal communication skills

8.    Knowledge and competence with Microsoft Office applications and excellent IT skills in general

9.    Good team working skills

10.  Tact, diplomacy and ability to work securely with confidential information

11.  Ability to keep abreast of the current issues facing the sector

12.  A positive approach to diversity and equality of opportunity issues

13.  Ability to work effectively and impartially in a student led, democratic environment.

Desirable

1.    Knowledge and understanding of Students’ Union democratic structures, procedures and organisation

2.    Knowledge and experience of working in a charitable organisation

3.    Report writing skills and a knowledge of plain English writing

4.    Experience and knowledge of coordinating training events

5.    Knowledge of and preferably experience of working in Higher Education

Any queries please contact [email protected]

Work somewhere professional, but different. Build a career with students’ unions.

About

 

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Warwick Students’ Union

https://www.warwicksu.com/

About

Do you want to come and work somewhere with a difference? Well, look no further! Warwick SU employs approximately 100 permanent staff and up to 350 casual staff in a number of roles within our Commercial, Membership and Support Service Departments. We are committed to equality of opportunity for all and welcome applications from all individuals regardless of their race, ethnicity, sexual orientation, religion, age, gender or disability status. We have a diverse and inclusive work environment and are actively looking for people who share our values and vision.

Ref. War1658921962
  • Location

    Coventry
  • Type

    Full Time
  • Salary

    £24,780 to £27,868 per annum
  • Closes

    16 Aug
  • Experience

    Experienced

Tags

Microsoft Office Planning and Organisation Problem Solving Teamwork
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