Finance Manager

Department Overview
Brighton Students’ Union (BSU) provides representation, support and services to the 19,000 students studying at the University of Brighton, with a mission of Making Student Life Better. The finance team supports all aspects of the finance function and is proactively involved with all Students’ Union activity.

Role
The Finance Manager is responsible for monitoring financial performance, providing financial guidance and support to other departments, and ensuring compliance with financial regulations and policies. The Finance Manager works closely with senior managers, department managers and other stakeholders to provide financial insights and recommendations to support organisations objectives and drive financial success.

Finance
·       Oversee and manage all financial functions, including management of Purchase and Sales Ledgers, Sports Club and Societies financial transactions

·       Produce operational and strategic financial plans.

·       Prepare monthly management accounts reports  for the Trustee Board, Senior Management Team, Budget Holders, and other key stakeholders as requested.

·       Maintain a relationship with the University Finance Team, providing regular financial updates to BSU’s main funder.

·       Be the primary point of contact for external governance agencies including the Charity Commission, Companies House, HM Revenue & Customs, and the Pensions Regulator.

·       Maintain up to date knowledge of latest financial information affecting BSU.

·       Ensure accurate and timely financial records are maintained in compliance with relevant accounting standards and regulations.

·       Develop and implement  financial policies, procedures and internal controls to ensure compliance across BSU.

·       Provide financial training and support to Trustees, staff, students, and other stakeholders.

·       Coordinate and manage the annual statutory audit and liaise with the external auditors in preparation of the Annual Report and Accounts in line with SORP accounting.

·       Work with the CEO to manage the internal audit.

·       Ensure the security and integrity of financial records.

·       Manage the organisation’s VAT and Corporation Tax position.

·       Ensure value for money and best procurement practice is being achieved across the organisation.

·       Manage all finance IT systems and IT based reporting structures.

·       Play an active role in managing and supporting some non-financial IT systems.

·       Manage BSU’s payrolls in accordance with employment law.

·       Oversee the management of financial elements of BSU’s EPOS systems.

·       Reconcile balance sheet accounts.

·       Maintain an up-to-date fixed asset register of equipment, fixtures and fittings of all BSU property.

General Management
·       Responsible for the recruitment, induction, and ongoing training of all team members, in close liaison with the HR Department.

·       Carry out team member’s formal and informal performance reviews.

·       Responsible for departmental budget income and expenditure.

·       Devise and deliver Annual Operational Plans for the team.

·       Ensure any HR issues relating to staff members are dealt with promptly and reported to the HR department – seeking guidance when appropriate.

·       Be an active member of the BSU Management team and provide constructive input into activities which fall outside of the remit of the role.

General duties
·       Work in a manner which reflects the values and democratic structure of the Union as shown in the Union’s Articles and

Strategic Plan.

·       Keep up to date with relevant legislation, policies and practices, rules, and regulations relevant to the role.

·       Adhere to all Brighton Students’ Union policies and procedures.

·       Ensure the delivery of a positive image of the Union, both internally and externally by displaying high standards of professionalism, politeness, conduct and service.

·       Undertake such other duties as may reasonably be expected given the incumbent’s qualifications and experience.

·       Participate in and take ownership of their induction, personal development plan, departmental staff meetings and be responsible for undertaking duties with full regard for others within the conditions of employment detailed in the Staff Handbook.

·       Assist in key events and activities throughout the year eg open days, Freshers’ week, Elections, and sustainability activities as required.

Location
This role will primarily be based at the Moulsecoomb Campus, with regular travel to other campus locations as required in the provision of the duties for the position.