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Bournemouth University Students’ Union

http://www.subu.org.uk/

About

The Students’ Union at Bournemouth University (SUBU) is a successful democratic membership organisation working to improve the student experience for all students at Bournemouth University (BU). SUBU has a vision to have a positive impact on every Bournemouth University student's journey. As a registered charity led by our values and guided by our students, we do this by providing wide-ranging services and support to the 18,000 students at BU. SUBU's main offices are based on the Talbot Campus. SUBU has a £4.5m per-annum turnover and employs approximately 200 full and part-time staff.

Summary

The Students' Union at BU  (SUBU) is looking for a Purchase Ledger Adminstrator to join our Finance Team.  Working to the Head of Finance, you will have a key role in ensuring that the day-to-day functions of the Admin/Finance Department are maintained

Job Description

To process and maintain purchase ledger records and provide financial administrative support to Union finance, ensuring timely, quality financial information is provided and maintained in accordance with Union procedures.

Using a variety of software systems and processes to ensure that records kept are accurate and processed in a timely manner to allow correct financial information reporting.

The postholder will work across both the Charity and Commercial arms of the Union to ensure strong financial management and compliance with all legal, regulatory and procedural requirements.

Key Tasks

Administration Duties: email & diary management.
Communication Duties: between SUBU staff, University staff, external suppliers, students and other external contacts.
Organisational Duties: purchase ledger duties with strict deadlines, ensuring that these are completed in a timely manner to ensure information is available for financial reporting.  Responsible for the Purchase ledgers across all Sage accounts, reconciling banking transactions, cash handling processes and PO reconciliation.
Data Duties: maintain and manage various bank account records and supplier information, within Sage.
Financial Duties: provide support to Line Management to ensure that data is current and up to date to allow cash flow management, reporting, forecasting, and funding in line with Union policy.
Monitoring and Reviewing Duties: contribute to process improvement within span of control and suggest solutions to maintain an effective department.
Compliance duties: ensuring that relevant reports and documentation is submitted to HMRC and available for auditing.
Process Duties: Oversee timely and accurate processing of purchase ledger, banking transactions, reconciliation, payments, and reimbursements related to Accounting function, maintaining secure, up-to-date, and accurate documentation control.
Engagement duties: overseeing the delivery of services to students by supporting the Union as a whole.
Key Union Events Duties: when asked to assist with the organisation and administration of the larger Union events such as Fresher’s, Summer Ball

Person Specification

Extensive experience in bookkeeping principles, computerised accounting systems (predominantly Sage Line 50).
Competent in all Microsoft Office applications
Time management skills with the ability to deliver multiple projects to set deadlines
Ability to process large amounts of timely and accurate quality information
Accuracy and thoroughness and a high attention to detail
Strong organisational ability
Can work calmly under pressure
Methodical
Trustworthy and Reliable
Flexible to the needs of the department
A willingness to learn additional accounting processes

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Bournemouth University Students’ Union

http://www.subu.org.uk/

About

The Students’ Union at Bournemouth University (SUBU) is a successful democratic membership organisation working to improve the student experience for all students at Bournemouth University (BU). SUBU has a vision to have a positive impact on every Bournemouth University student's journey. As a registered charity led by our values and guided by our students, we do this by providing wide-ranging services and support to the 18,000 students at BU. SUBU's main offices are based on the Talbot Campus. SUBU has a £4.5m per-annum turnover and employs approximately 200 full and part-time staff.

Ref. Bou1637671113
  • Location

    Bournemouth, UK
  • Type

    Full Time
  • Salary

    £20,092 - £22,254 (Grade 3)
  • Closes

    6 Dec
  • Experience

    Experienced

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