Skip to main content
Profile images

University of Birmingham Guild of Students

https://www.guildofstudents.com

About

The University of Birmingham Guild of Students is a charity and the students’ union for more than 36,000 students. We represent our members to the University and other organisations on the issues that matter to students most. We also exist to help students develop skills outside of study, have fun, meet people and make sure their time at Birmingham is special.

Summary

The Guild is looking to recruit an organised, pro-active and collaborative individual as a Democracy Coordinator. Democracy Coordinator is responsible for ensuring excellent democratic systems are in place at the University of Birmingham which are engaging, accessible and successful for students. This includes supporting our decision making and policy setting mechanisms, working closely with the Officer team and supporting Guild democratic committees. You will organise and deliver Guild Elections, engaging 9,000+ students from across the University of Birmingham, offering training and support to Elections candidates and developing expertise in relevant regulations and administrative systems. Within this role, you will work as part of a wider Student Voice team who are responsible for the delivery of all representation, campaigning and policy services at the Guild. You will provide support to volunteers and Guild officers, to ensure that students are represented professionally and successfully. You will also keep up to date with developments in democracy and policy across the student movement and beyond, to ensure that we are always delivering excellent democratic services to students. You will have the ability to communicate and establish strong working relationships with a wide range of individuals both in and outside the Guild and University, including students, senior management and external organisations, and also to create and maintain effective administrative systems.    

Job Description

Post Title:                                Democracy Coordinator

Responsible to:                      Student Voice Manager

Responsible for:                     Student Representative Volunteers and a small student staff team

Summary of post:                   To work in a team responsible for the delivery of the Guild’s democratic and policy processes, ensuring they are successful, engaging and accessible for students. This includes supporting our decision making mechanisms, Guild Elections, accountability structures and Guild committees. You will also provide support to elected volunteers and Guild officers ensuring that Guild members are represented professionally and successfully.

Duties and Responsibilities:

  • To work with the Student Voice Manager to ensure excellent democratic systems are in place at the Guild of Students
  • To administrate and coordinate the Guild’s democratic systems, supporting student engagement, planning key democratic dates and assisting with evaluation of the systems.
  • To work with the Student Voice Manager to organise and deliver Guild Elections, providing administrative support, delivering training sessions and developing expertise in relevant regulations.
  • To be responsible for the administration of Guild committees when required, including preparation of agendas, attendance at meetings, drafting of minutes and actions arising, and support of volunteer committee members.
  • To co-ordinate the training and support of elected student representatives within democratic structures and systems.
  • To keep up to date with developments in democracy and policy in the student movement to inform the role and inform the development of the Guild’s policy process.
  • To help create and maintain accessible information systems on Guild policies, committees and legislation, which will act as a central source of information for the Guild team, elected student officers and student groups.
  • To proactively investigate issues and brief student officers and staff colleagues, using own initiative and in response to requests for information.
  • To prepare written and verbal briefings on developments in the field and in relation to relevant University and Guild committees.
  • To maintain and develop constructive debriefing structures with officers and staff after meetings and ensure knowledge is effectively maintained and communicated within the organisation.
  • To actively assist and support officers and staff to create action plans from University and local community meetings so the Guild proactively respond to issues on behalf of students.
  • To work with the Student Voice Manager and Officer Team in the support of campaigns related to students at the University of Birmingham through such means as research, tool kits and coordination of activities.
  • To develop effective relationships with relevant local and national educational, campaigning and representational organisations.
  • To work closely with the wider Guild team to support and enhance student representation, and engage members in representation functions of the Guild of Students.
  • To undertake appropriate training and personal development as required for the role.
  • To identify improvements and recommend these to the Student Voice Manager for consideration.
  • To adhere to all relevant Guild policy with particular reference to staffing, health and safety, environmental, and any relevant Guild Policy where it may impact upon your role.
  • To participate as a member of Student Voice, Membership and Guild team.
  • To support the work of the Student Voice team, where necessary, in the event of sickness, holiday or other exceptional circumstances.
  • To portray a positive image of the Guild both internally and externally, and set high standards of personal integrity and professionalism, leading by personal example.
  • To undertake such other duties as may be reasonably required, consistent with the nature and grade of the post.
 Profile Image
Profile images

University of Birmingham Guild of Students

https://www.guildofstudents.com

About

The University of Birmingham Guild of Students is a charity and the students’ union for more than 36,000 students. We represent our members to the University and other organisations on the issues that matter to students most. We also exist to help students develop skills outside of study, have fun, meet people and make sure their time at Birmingham is special.

Ref. Uni1569315208
  • Location

    Birmingham, UK
  • Type

    Full Time
  • Salary

    £20,462
  • Closes

    7 Oct
  • Experience

    Junior

Tags

&Print iconTick