AboutCity Students Union is at an exciting point in its development, after launching our Vision 2020 we continue to strive to achieve our ambitious targets. Under new management the Union is making great strides to improving its presence on campus, which includes moving into a new space on campus that will allow us to be more student-facing, and ensuring the Union is a sustainable and effective organisation. City, University of London is a global institution committed to academic excellence with a focus on business and the professions and in an enviable central London location. City attracts around 19,500 students (35% from a postgraduate level) from 150 countries; it is in the world's
Note: This role has the temporary fixed-term opportunity to be Full-Time hours (1.0FTE), returning to 0.8FTE after a fixed period. Please enquire for more information.We are looking for a creative, determined and organised person to join the Union as our new SU Representation & Democracy Coordinator. This post is designed to support the delivery of student feedback and representation systems, to ensure the effective coordination and development of democratic functions and to work with elected officers, volunteers and other students to deliver change on campus and beyond.
1. To support the delivery and development of the Union’s student representation and democratic systems
- To provide planning, logistical, and administrative support for student feedback and representation systems at City; and work closely with the relevant Student’ Union Officer and staff members to continually develop student representation systems.
- To support staff training and development in relation to student representation and Union democracy.
- To advise Student Leaders on matters including gathering feedback, creating surveys, running focus groups, liaising with staff, sitting on committees, lobbying for change and any other matters relating to the role.
- To support the delivery of Union democratic meetings, including Assembly meetings and any other meetings required to fulfil Union Priorities.
- To support the development of the Assembly, including the progress of the Union’s Priorities and Students’ Union portfolios, managing the planning, delivery and reporting process of associated activity across their term in office.
- To coordinate and organise the Student Leader elections. Working with the Representation & Democracy Manager and Deputy Returning Officer to ensure a free and fair election takes place.
- To build and maintain relationships with University staff relevant to the post (Quality Officers, Course Officers, School administration, PAF). Liaising with staff and other external parties to share/seek information relating to student representation.
- To coordinate the annual Student-Led Teaching Awards, including logistical management of the event and coordination of the nominations and selection process.
- To raise Safeguarding concerns relating to Programme Reps or other volunteers to the Union Safeguarding Officer.
2. To support and facilitate elected Student Leaders, student campaigns, initiatives and activities
- To support the creation and delivery of student-led campaigns and Priorities, including leading on outreach activity, research and stakeholder engagement.
- To support elected Student Leaders and students to engage with students to understand the issues important to their communities, develop their goals, and create and deliver strategic, people powered campaigns.
- To coordinate regular ‘go out and talk’ / student engagement activity across City’s campuses to understand students’ feedback and demands.
- To coordinate meetings between Student Leaders and key City staff to facilitate discussion on issues reported by students or relevant to campaign goals.
- To maintain a thorough and broad understanding of local and national student issues and relevant HE Policy through effective data analysis and survey activity; and to support the relevant Students’ Union Officer to identify, highlight and put forward institutional recommendations.
- To work with the Students’ Union Officer team to coordinate and collate policy responses to City as required.
- To regularly gather data and insight from student feedback, Student Staff Liaison Committee minutes, campaign statistics and other means to produce reports on the experience of students at City.
- To coordinate the delivery of a programme of activity for the Union’s Study Well campaign to support student retention and academic work.
3. To deliver the wider operations of the Representation & Democracy Team
- To support the department line manager by monitoring allocated budgets for projects, ensuring financial controls are maintained and by providing reports and information as required.
- To support the department line manager in annual operational planning for the department.
- To build and maintain relationships with externals and third-party groups relevant to the delivery of the team (suppliers, venues, trainers, local community groups, charities, other students’ unions).
- To coordinate the promotion of student representation and democracy through central online channels and ensure all documents and webpages relating to student representation and the Union’s democracy are regularly updated, including revising the any Student Leaders handbooks.
- To ensure the efficient upkeep of equipment and resources related to the team.
- To support strategic working groups and any matters arising relating to the team.
This role is 0.8FTE (equivilent of 4 days a week), there may be an opportunity in-year to temporarily increase hours to full-time (35 hours per week) but this is subject to budgets.
To find out more about working for City Students’ Union check out our website – https://www.citystudents.co.uk/about-us/workforus/
To apply for this role, complete an application form via the City recruitment portal.
If you have any questions regarding the role or organisation, please contact Angelo Weekes, Representation & Democracy Manager.